Presentation guidelines

If you are presenting at the 2019 World Congress, please review the guidelines below.

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Symposia Guidelines

Set-up Onsite:

A laptop will be provided for your symposium, running both PowerPoint and Keynote at the podium. It is mandatory that all speakers upload their presentation to this laptop in advance of their talk, as this creates a smoother transition from speaker to speaker and wastes less time in-between talks. To ensure that there aren’t any unforeseen formatting issues, speakers are required to report to their designated breakout at the following times to set up with our AV technician. You are welcome to upload and test your presentation at any time the day before your session if/when your meeting room is free:

Symposia upload times:

July 1
S.1 – 3: 10:00 – 11:00
S.4 – 6: 11:00 – 12:00
July 2
S.7 – 9: 10:00 – 11:00
July 4
S.10 – 12: 10:00 – 11:00
S.13 – 15: 11:00 – 12:00

Audience participation technology:
Please click on the link below to access the instructions and guidelines for using Mentimeter

Poster Guidelines
  • The size for posters is A0 in portrait orientation (841 x 1189 mm)
  • Please include your poster number on the top left corner of your poster
  • Pins/velcro buttons will be provided for you to affix your poster to the board
  • Keep text to a minimum
  • Ensure text is in large font
  • Use graphs, charts, &/or tables
  • Ensure contents have a logical flow
  • Make it colourful

Poster set up & removal times:

P1: July 1
Set-up: 07:30 – 08:30
Remove: July 1 by 18:00
P2: July 2
Set-up: 07:30 – 08:30
Remove: July 2 by 18:00
P3: July 4
Set-up: 07:30 – 08:30
Remove: July 4 by 15:45


Please note: Removal & collection of posters at the end of the display period is the responsibility of the presenter. Posters not removed by the indicated take down time will be removed and disposed of by staff.

Oral Session Guidelines

Presentation Time: 15 minutes (includes introduction by chair and equipment setup)

  • 10-12 minutes for presentation
  • 3-5 minutes for discussion

The meeting room will be equipped with:

  • projector and screen (slides should be 16:9 ratio)
  • lectern microphone
  • laser pointer

Oral presentation upload times

You are welcome to upload and test your presentation at any time the day before your session. If you plan on uploading your presentation on the day of your session, you will be required to do so at the following times:

Oral sessions O.1., O.2., & O.3. (Tue. July 2: 3.45 – 5:45)
Upload time in your allocated meeting room on Tuesday 2nd July is between 11:00 & 12:00

Oral sessions O.4., O.5., & O.6. (Wed. July 3: 10:30 – 12:30)
Upload time in your allocated meeting room on Wednesday 3rd July is between 07:30 – 08:30 & 10:00 – 10:30


Social Media Policy

The use of social media on conferences is on the rise, and this may create some opportunities, but may also be considered by some as a threat. We propose to emphasize the opportunities; increased exposure, openness, and inclusiveness, while also providing opportunity to those that see social media exposure as a threat with some ways to prevent unwanted exposure.

ISPGR encourages communication between members and the use of social media. Please note the following guidelines:

  • Members are encouraged to explicitly indicate their wishes
  • ISPGR provides icons for permission and prohibition of photo recording, video recording and sharing in social media. These icons are available online (please click on the icons to the right to download) and as stickers onsite at the conference
  • Respect presenters’ wishes if they indicate the information presented is not to be captured or shared
  • If there’s no explicit indication of intention, please ask presenters their wishes and take into consideration the possibility that presenters do not want their presentation to be recorded or shared